RESOURCES

Point of Contact: Dawn Briscoe dawn.briscoe@ama-assn.org

How to Register as a Vendor:
Vendors are awarded work through a bid or RFP process. This process is not conducted online.

Vendor Requirements:

• W-9 form

• Insurance certificates

• Banking information for payment (ACH preferred)

• Certificate of Insurance ($1M) – required if deliveries are made at the dock

• Proof of vaccination – required if entering the AMA space (subject to change)

Diverse Certifications Required: No

Registration Process Timeline: A few days

Registration Cost: $0

Outcomes and Next Steps After Registration:
Once registered, vendors are added to the AMA’s financial system to enable payments. Certificates of Insurance must be on file to gain entry to the building.

Time from Registration Approval to Vendor Opportunity:
Vendors are not registered until a specific opportunity has been identified.

How to Learn About Bid Opportunities:
The AMA directly contacts vendors as needed when bid or RFP projects become available. These opportunities are not posted online.

Payment Timeline: Net 30 days

Point of Contact: Antoinette Newburn anewburn@luriechildrens.org

How to Register as a Vendor:
Interested vendors should reach out directly via email to express interest. Registration is handled through direct communication with staff.

Vendor Requirements:

• W-9 form

• Additional requirements vary by goods or services category

• Reference document: Vendor Requirements Spreadsheet

Diverse Certifications Required: No

Registration Process Timeline: A few days

Registration Cost: $0

Outcomes and Next Steps After Registration:
A purchase order can be issued through Workday once the vendor is approved.

Time from Registration Approval to Vendor Opportunity:
Opportunities depend on specific organizational needs. Purchased services are not currently forecasted in advance.

How to Learn About Bid Opportunities:
Lurie Children’s does not post bid opportunities online. Vendors are typically contacted directly after a market search has been completed.

Payment Timeline: Net 30 days

Points of Contact:

• Charles Jones, Chief Procurement Officer – cajones@cookcountyil.gov

• Dr. Makeba Butler, Deputy Director, Office of Contract Compliance – Makeba.Butler@cookcountyil.gov

• Jacoby Radford, Director of Supply Chain Management and Contracts – jacoby.radford@cookcountyhhs.org

How to Register as a Vendor:
Cook County does not offer traditional vendor registration. Instead, vendors must go through a certification process via the Office of Contract Compliance.

Resources and information: Doing Business With Cook County Health

Vendor Requirements:

• W-9 form

• Principal office must be located within the six-county region: Cook, Kane, DuPage, Will, Lake, or McHenry

• 51% or more ownership by individuals who are:

  • Minorities, Women, Veterans, Service-Disabled Veterans, or Persons with Disabilities

  • Actively operating and independently controlling the business, both administratively and technically

• Owners must have proven expertise in relevant NAICS commodity codes

• Must qualify as a Small Business under SBA definitions

• Personal net worth of owners must not exceed $2.6 million

Diverse Certifications Required:
Yes. Cook County has participation goals for contracts over $25,000:

• 25% Minority Business Enterprises (MBEs)

• 10% Women Business Enterprises (WBEs)
  Interested businesses should contact the Office of Contract Compliance at (312) 603-5502 or apply via the Cook County Diversity Compliance Portal

Registration Process Timeline:
The certification process is extensive and involves a full review of financials, legal documents, business operations, and ownership credentials.

• Average timeline: 90 days

• Delays can occur if information is missing or vendor responses are delayed

Registration Cost:

• $250 application fee (initial and required every 5 years for recertification)

Outcomes and Next Steps After Certification:

• Submit application electronically via CookCounty.DiversityCompliance.com

• Once certified, vendors can immediately market themselves to prime contractors and county agencies

Time from Certification to Vendor Opportunity:
Once certified, vendors are responsible for sourcing and pursuing opportunities on their own.

How to Learn About Bid Opportunities:
Bid and RFP opportunities are posted online here:
Cook County Health Bids & RFPs

Payment Timeline:
Payment terms are determined by the specific contract.

Point of Contact:
John Andrews – john_andrews@rush.edu

How to Register as a Vendor:
Submit required documentation through the Supplier Gateway online portal: https://rush.suppliergateway.com

Vendor Requirements:

• W-9 form

• Diverse certification letters (preferred, not required)

• Required insurance coverage:

  • Workers Compensation: Statutory limits per state law

  • Employer’s Liability: $1,000,000 per accident; $1,000,000 per employee per disease; $1,000,000 disease aggregate

  • Comprehensive General Liability: $2,000,000 per occurrence; $4,000,000 annual aggregate

  • Commercial Auto Liability: $1,000,000 per accident for all owned, non-owned, and hired vehicles

  • Professional Liability (Errors & Omissions): $2,000,000 per occurrence and aggregate

Diverse Certifications Required:
Preferred, but not required

Registration Process Timeline:
Approximately one (1) week

Registration Cost:
$0

Outcomes and Next Steps After Registration:
Once registered, vendors are added to a consideration list for future bid or RFP opportunities. Category managers review vendor profiles when purchasing needs arise.

Time from Registration to Vendor Opportunity:
Uncertain—opportunity is not guaranteed and depends on internal purchasing needs.

How to Learn About Bid Opportunities:
Opportunities are managed by specific category and business diversity managers. Not posted publicly online.

Payment Timeline:
Typically net 15–30 days. Terms may vary by spend category, with potential flexibility for local or diverse vendors.

Point of Contact:
Rob Felts, System Director, Supply Chain – robert.felts@sinai.org

How to Register as a Vendor:
Vendors initiate the process by contacting staff directly via email to express interest.

Vendor Requirements:

• W-9 form

• Signed Business Associate Agreement (if Protected Health Information is involved)

• Requirements may vary depending on the category of goods or services

• Sinai’s Legal team verifies that vendors are not on the Office of the Inspector General’s exclusion list

Diverse Certifications Required:
No

Registration Process Timeline:
Typically takes two days; may take longer if special requirements apply

Registration Cost:
$0

Outcomes and Next Steps After Registration:
Once registered, the vendor is eligible to receive purchase orders as needed.

Time from Registration to Vendor Opportunity:
Usually, an opportunity is already identified before vendor setup occurs.

How to Learn About Bid Opportunities:
Opportunities are communicated directly through the Purchasing Department.

Payment Timeline:
Typically net 90 days, although exceptions can be made depending on the situation.

Point of Contact:
Dale J. Morrison – dmorrisj@uillinois.edu

How to Register as a Vendor:

• Visit the online portal: Illinois Public Universities Procurement Bulletin

• Submit documentation via the portal

• Vendors should also email staff to express interest

• Complete the Vendor Information Form and carefully follow all instructions in the "Doing Business with Illinois Public Universities" guide

• Note: There are seven (7) separate registrations required during the process

Vendor Requirements:
Requirements vary significantly by goods or services category.

Diverse Certifications Required:
Yes. The State of Illinois has supplier diversity goals:

• 30% overall aspirational goal for businesses owned by minorities, women, and persons with disabilities

  • At least 16% minority-owned

  • At least 10% women-owned

  • At least 4% owned by persons with disabilities

• Construction-specific goals:

  • 30% M/W/PBE (Minority/Women/Persons with Business Enterprise)

  • 3% Veteran-owned

• Certain prime contracts are set aside exclusively for certified diverse businesses

Registration Process Timeline:
Registration on the Procurement Bulletin is instantaneous once forms are completed.

Registration Cost:
$0

Outcomes and Next Steps After Registration:
Once registered, firms will begin receiving notifications about contracting opportunities.

Time from Registration to Vendor Opportunity:
Varies depending on the availability and alignment of opportunities.

How can businesses learn about current or upcoming bid opportunities? Where are these posted online?

Higher Education Procurement Bulletin site: https://www.procure.stateuniv.state.il.us/dsp_index.cfm

UI Health posts notices for upcoming bids, requests for proposal, requests for information, solicitation documents, and awards. Must be registered to download solicitation documents, receive E-mail notifications of opportunities, and more.

Register for a My Bulletin account

Payment Timeline
Net 30 days

Who Qualifies for BEP Certification?
Individuals who identify as:

• Minorities (MBE)

  • Black/African American

  • Hispanic/Latino

  • Asian

  • Native American

• Women (WBE)

• Persons with Disabilities (PBE)

Additional Certifications to Consider:

• Veterans (VBE)

• Small Business Certification (under the State of Illinois Set-Aside Program)

Paths to BEP Certification:

Full Certification (Free):
Apply through the State of Illinois Business Enterprise Program (BEP):
https://cei.illinois.gov/business-enterprise-program/get-certified.html

You are encouraged to pursue all certifications for which your business qualifies—this may allow participation in multiple procurement and diversity programs.

Other Certification Programs to Be Aware Of:

• City of Chicago

• Cook County – Office of Contract Compliance

• Chicago Minority Supplier Diversity Council (CMSDC / NMSDC)

• Women’s Business Development Center (WBDC / WBENC)

• DBE / ACDBE / IL UCP – For federally funded transportation contracts

Recognition Certifications (for faster access across agencies):

• BE Enrolled: Recognized automatically by the State’s BEP

• City of Chicago & Cook County: Automatically recognized by BEP

• Fast Track Certifications: CMSDC, Mid-States MSDC, and WBDC

• Transportation Recognition Certification (TRC): IL-UCP (CTA, Pace, Metra, IDOT)

State of Illinois Small Business Set-Aside Program:
Learn more: Small Business Set-Aside FAQ

Eligible Contracts:

• 66 designated categories

• Contracts of $50,000 or less

Eligibility Criteria by Business Type:

• Wholesale: Annual sales ≤ $10 million

• Retail: Annual sales ≤ $6 million

• Construction: Annual sales ≤ $10 million

• Manufacturing: Employs ≤ 250 people